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Qualia Legal Descriptions

  • 1.  Qualia Legal Descriptions

    Posted 25 days ago

    Curious how other title companies using Qualia as their software platform navigate the software only having one section for legal description? How do you handle the fact that the deed description and commitment/policy description differ at times?

     

     

     

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  • 2.  RE: Qualia Legal Descriptions

    Posted 21 days ago

    Personally, I've never had a situation where my deed description and my policy/commitment description for a property were different and I'm having trouble imagining a scenario where it would. Can you provide an example?



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    Stay Wicked my Friends,
    Cheryl Evans
    Executive Director: Wicked Title Forum
    Publication & Online Business Support Community for the Title Industry
    https://wickedtitle.com
    [email protected]
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  • 3.  RE: Qualia Legal Descriptions

    Posted 21 days ago

    Hi Cheryl,

     

    If you have acreage in a deed description, that is omitted from policy description as it is not insurable.

     

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  • 4.  RE: Qualia Legal Descriptions

    Posted 20 days ago

    Hi Ryan,

    Not sure if it's the same thing you are referencing, however, we leave the legal description as is on the deed and the policy and then we have an exception added to the policy that specifically states that we do not insure as to the acreage stated.



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    Ashley Northweather
    Title Agent
    Jefferson Title Co., LLC
    Pine Bluff AR
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  • 5.  RE: Qualia Legal Descriptions

    Posted 20 days ago

    Hi Ashley,

    Thank you for sharing how you handle this.

    Our concern with relying on an exception is that it can still be ambiguous and not always clear to the consumer. If this were ever challenged, it could be argued that the scope of coverage was not clearly disclosed, as the limitation appears in the exception rather than in the insured description itself.

    At our underwriter's guidance, we are instructed to maintain two separate legal descriptions: one for the deed and one for the commitment/policy, rather than addressing acreage solely through an exception. 

    Best,


    Ryan

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    Ryan Godbout
    Executive Vice President
    Great East Title Services
    Bedford NH
    +1 (888) 641-1811
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  • 6.  RE: Qualia Legal Descriptions

    Posted 20 days ago

    Hi Ryan,  

    We use the Notes section for our deeded legal.  We typically see the scenario where we would want to add an a right of ingress and egress to the deed to be clear they have access, but we would not want that as part of our commitment legal description since we do not insure access.  This has worked well for our company while using Qualia.  The notes are a great reminder for our closers to double check the deeded legal description before closing and recording.  



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    Melanie Kaufman
    Escrow Officer
    Hansen Franklin County Land Title & Abstract Co.
    Union MO
    +1 (636) 583-2516
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  • 7.  RE: Qualia Legal Descriptions

    Posted 18 days ago

    The description in your deed and policy is simply put the description of the land that YOU will insure, regardless of what appears in the deed.  One would hope that they are congruous, but there are instances where they might be different.  Certainly you should NEVER include acreage in your description AND you should set forth a specific Exception in B-II that states the Policy will/does not insure acreage.

    Instances where the deed might be different from the policy description could be caused by a slightly different survey description, or where property adjoins a body of water and the water boundaries are not fully or accurately represented on a survey.  Or where an insured dos not get a survey and the description is ancient, lacking a modern metes and bounds description.  There are numerous scenarios where the deed might not match the policy description.  Too many to list here.



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    Joseph Grabas CTP, NTP
    Director
    Grabas Institute for Continuing Education
    Wall Township NJ
    +1 (732) 261-1013
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  • 8.  RE: Qualia Legal Descriptions

    Posted 18 days ago
    Thank you, Joseph. My question though is related to how folks handle this within the Qualia software. Do you have a way you handle it within the software to keep the 2 separated? 

    Ryan Godbout

    Executive Vice President

    E: [email protected]

    P: (603) 945-6123 | F: (603) 614-4999

    1 Bedford Farms, Ste 203, Bedford, NH 03110 


    WARNING – FRAUDULENT WIRING INSTRUCTIONS

    Email hacking and fraud are on the rise to fraudulently misdirect funds.

    Please call us immediately using contact information found from an independent source to verify any funding instructions received. We are not responsible for any wires sent by you to an incorrect bank account.





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  • 9.  RE: Qualia Legal Descriptions

    Posted 18 days ago

    Ryan,

    We use Resware, owned by and somewhat different than, the Qualia TPS product, however… as a general rule, I would agree with your underwriter - our commitment and policy should always only describe the land that we are either committing to insure or actually insuring. 

    Though you haven't described how or why the two legals are inconsistent, I presume you are talking about an instance where the vesting deed may have either conveyed more or less than what you are currently being asked to insure.

    While I am not familiar with the finer nuances of New Hampshire legal descriptions specifically, I know some areas include the vesting deed information at the end of the legal, similar to "being the same property acquired by deed recorded x as #y", in which case possibly instead stating something like "being a portion of the property acquired by deed recorded x as #y".  If it is appropriate that this statement appear only on the commitment for the current transaction (because it may be true only for your current owner/seller and not your buyer/insured owner), I believe when the Policy screen is displayed in Qualia, there may be a box/field for the Legal Description, where you could possibly edit the text that was pulled over from the Commitment screen to delete the prior deed information.

    There may be other instances not addressed here, but I hope that is helpful!



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    Doug Eaton
    Title Production Manager
    Global American Title Agency, Inc.
    Glen Ellyn IL
    +1 (630) 866-2145
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  • 10.  RE: Qualia Legal Descriptions

    Posted 6 days ago

    Thanks Ryan. I see what you're saying. I alway had a standard exeption in the policy for acreage and just used the same legal description in both. Never had an underwriter take issue with it.

    Here is the exception language I always used: "Accuracy of area or acreage content not insured."

    However, given that your underwriter has, here are my thoughts:
    Review all the fields in the property section to see if there are any that you never use (this will vary by state). Property Brief legal description, the survey tab, the subdivision tab. Perhaps you can repurpose one of those into your "acreage" field. Then update your Deed forms to add the merge field for your new "acreage" field so that it merges into the deed separately from your legal description which has omitted the acreage portion.


    I'd also suggest you raise a request with Qualia to add in an acreage field and update their default deeds to accomodate this need. It seems like a reasonable request. It won't get done immediately (development takes time) but at least it will be on their radar. ** If anyone else likes this idea, you should also request it. The more requests they get from users on a specific thing the more likely it is to go into the software.



    ------------------------------
    Stay Wicked my Friends,
    Cheryl Evans
    Executive Director: Wicked Title Forum
    Publication & Online Business Support Community for the Title Industry
    https://wickedtitle.com
    [email protected]
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  • 11.  RE: Qualia Legal Descriptions

    Posted 15 days ago

    You should really be getting your answer from your underwriter but here is how I handle it. Prior to using 2021 policy forms an exception for acreage was added to schedule B and the description used was the same description as the deed. When using a 2021 policy form I use the description from the deed. There is no need for the exception because it is written into the jacket. 



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    Jeramey Parker
    Compliance & Title Manager
    Patriot Title Agency, Inc.
    Canton OH
    +1 (330) 479-3000
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  • 12.  RE: Qualia Legal Descriptions

    Posted 14 days ago
    I agree with Jeramey that you should check with your title underwriter. In West Virginia we are instructed not to include easements or rights of way in the policy legal description but they absolutely need to be part of the Deed description. 

    We solve the problem of extra parcels that are not going to be insured by putting them on a separate Deed to make it clear to the Buyer which parcels are being insured and which ones are not. We also use a separate Deed for the conveyance of any mineral rights that may be appurtenant to the property if the mineral rights have a separate tax account number as our firm does not insure mineral conveyances. 

    Kim
     
    Kimberly A. Gilbert-Toelle, Esq.*
    Raber Law Offices, PLLC
    484 Williamsport Pike, PMB #300
    Martinsburg, WV 25404
    Phone: 681-260-6455
    Fax: 304-441-5551
     
    *Admitted in West Virginia, Maryland, and the District of Columbia only




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  • 13.  RE: Qualia Legal Descriptions

    Posted 14 days ago

    Thank you all! Yes, we have spoken with our underwriter and have guidance. However, my original question is specifically, how do you handle this in the Qualia Software (if you use it) as it only allows for one description?

     

    .

     

    WARNING – FRAUDULENT WIRING INSTRUCTIONS Email hacking and fraud are on the rise to fraudulently misdirect funds. Please call us immediately using contact information found from an independent source to verify any funding instructions received. We are not responsible for any wires sent by you to an incorrect bank account.

     

     




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  • 14.  RE: Qualia Legal Descriptions

    Posted 5 days ago

    You could add a second property after generating the commitment, and add the deed legal description, and adjust the smart tag on your deed. If you use the smart tag «=property2_description» in your document, then it will automatically pull from there, and you can remove the 2nd property before issuing the final policy.

    Just a thought!



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    Gabriella VanAlstine
    Escrow Officer
    Dubois County Title Co., Inc. dba The Title Company
    Jasper IN
    +1 (812) 482-1696
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